Recording Manual Dispenses [Power/Internet Outage/Event]

Kipu EMR allows users to record doses that were manually dispensed during a power outage, internet loss, or another event when the EMR or pumps were not functional.

Minimum information to be collected manually:

• Patient information (Name, ID, DOB, etc.)
• Amount of each dose dispensed
• The dose date for each dose dispensed
• Bottle the doses were dispensed from (include NDC, serial, and lot number)

Record Manual Doses

Record doses dispensed to multiple patients from the Facility Inventory. 

1. To begin, click on the Inventory tab and check out the medication bottle from which the doses were dispensed.
2. Click on the name of the medication.
3. Next, select the Manual Dispense button.
4. In the new window, you can review the current medication and manual dispense information.
   • In the Current Medication section, the user can review the selected medication and confirm the medication name, manufacture, serial number, lot number and quantity remaining in the bottle.
   • Using the Manual Dispense section, you can manually dispense the medication to patients. A list of doses will populate automatically based on current and active MAT orders for that specific date and medication.
5. Click on the Dispense Date field and select today’s date on the calendar.
1. Note: The system only allows for same-day manual dispensing. 
6. Select the doses/patients that were manually dispensed from this bottle.
• By clicking on the checkbox next to Patient ID, the system will automatically select all checkboxes.
• As you select doses, the system will automatically add the total amount dispensed on the upper right corner.
7. Once you select and confirm the patients dispensed, click on the Sign and Submit button.
8. Sign in the box to confirm the selected doses have already been dispensed and click Submit.
9. Once you are done, the system will display a green message showing that dispensed transactions were completed successfully.

Workflow for Patients that Requires Window and Take Out Doses to be Dispensed 

1. If a specific patient requires both window and take-out doses, type the name of the patient in the Patient field.
2. Select the patient's name from the drop-down menu.
3. The system will display all the patient’s doses. By clicking on the first checkbox next to Amount, the system will automatically select the remaining doses, including window and takeout dosages.
4. Select the doses dispensed to the patient.
5. Once you have confirmed the selected dispensed doses, click on the Sign and Submit button.
6. Sign and then click Submit to confirm that the selected doses have already been dispensed.
7. Once you are done, the system will display a green message showing that dispensed transactions were completed successfully.