Treatment Episode: Readmit a Patient

The Kipu EMR allows users to readmit a patient seamlessly. The Readmit button on the patient facesheet lets you create a new chart for the patient—either in the same location or in a different one, depending on your access permissions.

When readmitting a patient, Kipu automatically carries over key information, including all demographics, payment information, patient contacts, allergies, and special dietary needs. By using Chart Tracker, the system transfers all the completed consents and evaluations included in the selected package, minimizing the need for duplicate data entry.

Readmit a Patient Video

Readmit a Patient

1. Click the Readmit button on the facesheet.
2. In the Readmit pop-up window, select the Destination location, choose one of the available packages, anticipated admission date (optional), and add notes.
3. Click Readmit.
4. The system will create a new chart in the selected location.
5. The system will automatically open the Chart Tracker section of the Information tab. The Chart Tracker section will keep a record of the transfer and any documents included in the transfer by the package selected.
6. You can access this section of the patient chart by clicking on the Chart Tracker button on the facesheet.
7. In the Destination Location, the system creates a brand new chart with all the patient demographics, payment information, patient contacts, allergies, and special dietary needs.
8. Ensure the patient information is still accurate, and, if applicable, before admitting the patient. Any completed consents and evaluations included in the selected package will automatically appear in their related tabs.
   • Consent forms will come over as signed/completed. 
   • Evaluations will come over as open but will be preloaded with any previously completed information.
     • Important: Only the most recently completed version of the evaluation form will populate upon transfer. For example, if you have 5 nutritional screens added to the previous chart, only the most recently completed nutritional screen will transfer to the new chart.
9. If any of the forms that were transferred from the previous chart to the new chart do not exist in the new location, the forms will be added to the Tx Hx tab. These forms will be uneditable. To prevent this, ensure that all forms that should transfer with the chart are present in both locations. You can review this information under Templates > Consents/Evaluations.
10. Additionally, depending on your instance's settings, the diagnosis codes may also be transferred.
11. The transfer process will also create a link between the episodes of care that allows users with the Manage Chart Transfer feature (and super admins/records admins) to transfer live forms from the previous chart to the new chart at any time.
12. Users can switch between all episodes of care using the medical records drop-down or Chart Tracker section.

PDF Package Transfers

If necessary, you can continue using transfer with PDF package, and utilize both features parallel. However, the transfer with a PDF package will not create a connection between the source and target charts necessary for live form transfer. 

1. Click on the Manage arrow to complete the Treatment Episodes: Admission workflow.