OBHIS: Sending Reports to OBHIS

Providers must collect and report on specific patient data points. These fields must be reported at admission, level of care transfer, and discharge. Mental health clients also require an annual update report. 

Client Reporting Requirement

To report a patient’s information, their Insurance Plan Class must be set to Medicaid.

• Tip: Ensure diagnosis codes are added to the chart before adding the evaluation form. 

Steps to Generate an OBHIS Report

Let's review how to complete reporting. Typically, reports are submitted once per month but frequency is up to you, Ohio doesn't have set requirements for reporting frequency. 

1. Go to Reporting > State Integrations.
2. Each eligible patient will appear on the OBHIS tab, under the Admission, Discharge, or Transfer (coming soon) tabs. 
   1. The Admission Type column is based on the Primary Diagnosis selected in the Evaluation: AOD or MH.

3. If there is a problem with a record, a warning will appear. Note: If the date of first contact is not completed on the pre-admission patient chart on the Information tab, you'll receive an error and need to add that date manually.

   1. Hover over the warning to see details on the errors.
   2. Click on the warning to keep the details displayed on the screen until you exit.
   3. To correct any issues, select the pencil icon, make updates directly in the report editor, and save the changes.
      
4. Once the data is all correct, please select the patient(s) to include in the batch and click Batch.
5. A window displays the batch information and the related batch status.
6. Click on the Download icon.
7. Navigate to https://mha.ohio.gov/home and upload the batch to submit. 

Viewing past batches

From the Batches tab, you can download or delete the batch.