Kipu currently offers two distinct formats of the EMR system: Classic (Legacy setup) and the new Treatment Episodes setup. Understanding the differences between these two can help you navigate the EMR more efficiently and confidently.
Treatment Episodes introduce a more streamlined, patient-centered approach by organizing all documentation into episodes of care, creating a continuous chart from admission to discharge.
What is a Treatment Episode?
A Treatment Episode is a distinct event where care is provided to a patient. Episodes are grouped into the Episode of Care Summary, a timeline showing the patient’s journey across admissions, changes in level of care or program, transfers, and discharge.
Each episode:
Generates its own Episode ID.
Includes admission details, care summaries, and documentation.
Contributes to a single unified chart that follows the patient across all levels of care, programs, and locations.
Key Enhancements in Treatment Episodes
- Unified Chart: A single chart for each patient across all levels of care and locations.
- Patient Header: Always visible, even when switching tabs or scrolling.
- Manage Button: Central hub to start admissions, update LoC/programs, transfer/add locations, and discharge.
- Scheduler Integration: Accessible directly from the patient header.
- Episode of Care Summary: Timeline and statuses with anticipated admission/discharge dates, duration, and care details.
- Readmission: Simplified process to reopen a patient chart for new care episodes.
- Improved Documentation: Episodes group related documents and chart summary tabs.
Comparative Overview: Classic EMR vs. Treatment Episodes
The following table outlines the differences between Classic EMR and Treatment Episodes workflows:
Admission Date
Entered in the facesheet or admission evaluation form (patient.admission_datetime).
Use Episode of Care Summary, admission evaluation form, or Facesheet (patient.admission_datetime).
Anticipated Admission Date
N/A
Edit on Facesheet or Episode of Care Summary (pencil icon).
Anticipated Discharge Date
Entered in the facesheet.
Edit on Facesheet or Episode of Care Summary (pencil icon).
Clinical Level of Care (LOC)
Assigned via Manage Level of Care form (patient.level_of_care_clinical) during admission or chart updates.
Track in Episode of Care Summary or use Manage Level of Care form (patient.level_of_care_clinical).
Chart Structure
New linked chart required when LoC, program, or location changes; docs transferred manually.
Manage button → Episode of Care Summary; one chart spans all episodes, docs grouped per episode.
Dashboard
Displays Clinical Level of Care.
Patient header shows active Episode with Location, LoC, Program, and Duration.
Discharge / Transition Date
Entered in facesheet or Discharge form (patient.discharge_type).
Use Episode of Care Summary, Discharge eval (patient.discharge_datetime), or Facesheet.
Discharge Type
Entered in an evaluation form (patient.discharge_type).
Edit in Episode of Care Summary or discharge eval (patient.discharge_type).
Episode ID
N/A
New Episode ID created each time patient changes LoC/program/location; each holds its own summary.
Group Sessions
Displays Clinical Level of Care.
Displays Episode details: Location, LoC, Program, Duration.
Icons
Fixed row of icons.
Redesigned action icons; collapsible into menu on small screens.
Location Transfer
Via Chart Tracker or Classic EMR Transfer tool.
Manage button → Episode of Care Summary; update Location, LoC, Program within active episode.
Manage Button
No Manage button; actions are accessed via chart tabs/icons.
Centralized button to start admissions, LoC changes, transfers, and discharges.
Medical Record Number (MR#)
Assigned manually on Facesheet; multiple charts with different MRNs possible.
Admission from Facesheet, Episode of Care Summary, or eval; MRN auto-generated and consistent across episodes.
Program / Program Date
Entered in Facesheet.
Managed in Episode of Care Summary.
Readmit
From Information tab after discharge.
Readmit button available once admitted.
Rounds
Displays Clinical Level of Care.
Displays Episode info: Location, LoC, Program, Duration.
Scheduler Integration
Appointments via Scheduler tab.
Scheduler accessible directly from Patient Header.
User Interface
Classic tab layout and patient header.
Modernized patient header and visuals.
How to Identify Your Instance
When you log in to Kipu EMR, Treatment Episodes instances display:
My Locations drop-down with a blue background, showing your current time and time zone.
Landing Page widget displaying patient counts by level of care (LoC).
Modernized Patient Header with a Manage button to initiate treatment episodes.
If you see these features, your system is using Treatment Episodes. Otherwise, you are on Classic EMR.
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