The Kipu EMR has built-in security settings that help organizations abide by HIPAA guidelines.
For the protection of our clients and the PHI in your instance, Kipu staff members are not able to modify a patient's chart or user profiles for your facility per HIPAA regulations.
Security Features
The following security features can be enabled based on your workflow needs and security policies.
Feature | Description |
Login Security |
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Authorized Device Workflow |
You can restrict user access by device and IP address using the combination of the settings below. This security measure ensures that users can only access the Kipu EMR from specific devices within your workplace.
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Restrict Patient Contact Info |
Prevent specific users from seeing patient addresses, phone numbers, and email addresses. |
Restricted Patients |
Restrict access to specific patient charts by users or care team. |
Protected Tabs |
Restrict access to individual tabs on the patient chart to specific users. |
Failed Logins |
After 6 failed attempts to log in, the Kipu EMR will lock your user profile. Please use the Forgot Password link to unlock your profile or wait 30 minutes. This is a system setting and cannot be updated. |
Security Tips
- Always follow your organization's security policies and procedures.
- User access (e.g., roles) should not exceed the permissions needed to do their job. Giving access beyond what is necessary can result in unintended deletions, modifications, or mishandling of PHI. The Super Admin role should be reserved for a selected trusted few in your organization. You can learn more about User Roles here.
- Never allow your browsers, computers, or portable devices to save login credentials.
- When working in the Kipu EMR, never leave computers unattended. If a user needs to tend to other matters, always save the work and sign out.
- If your workplace is not private, consider adding a privacy filter for your computer screen.
- If you are authorized to work outside your organization's premises, never leave your screen exposed to others.
- Change your password on a regular basis (at least every 90 days according to HIPAA standards).
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