March 2024 Release Notes

Kipu EMR March 2024 Release Highlights 

Dive into the latest enhancements designed to elevate patient care and streamline your workflow.

Standard LOC Requirement 

We've made the Standard Level of Care (LOC) a mandatory requirement across all care levels, to validate the Standard LOC with the LOC Type to ensure accuracy and appropriateness. Whenever Super Admins adjust Levels of Care settings, they'll be prompted to confirm or select the appropriate Standard LOC and its corresponding type, ensuring every setting aligns with the highest standards of care coordination. 

Billing Enhancements 

Enhance efficiency with targeted diagnosis code selection and swift identification of incomplete transmissions, coupled with simplified reporting and navigation. 

Learn More 

eRx Rcopia Update 

Pause and restart prescriptions at will. Manageable by location, this ensures precision and safety in your prescribing, aligning every prescription perfectly with patient needs. 

Learn More

Vital Signs Comment Box 

The Vital Signs in Integrated Assessments now features a comment box to annotate vital sign readings with crucial context and observations for comprehensive records. 

Learn More

Scheduler Enhancements 

We've made scheduling group sessions clearer and more flexible with our latest updates. Now, individual sessions are tagged as "Group Sessions (Adhoc)," with options for custom communications tailored to each unique session. Plus, new tooltips for communication macros offer quick guidance, streamlining your communication process. It's all about making your scheduling work smarter and simpler. (Still don’t have Scheduler? Get it now!) 

New API Endpoints 

Kipu's API now features new endpoints that allow for direct updates to patient insurance records and Kipu external ID mappings, streamlining data management and ensuring up-to-date patient records with minimal effort. 

What’s next?  

• We’re looking forward to an integration with ASAM Continuum and ASAM 4th Edition updates coming soon. 
• Make sure to check out the replay of our live March 19 webinar where we peeked at the roadmap ahead for Kipu EMR.  
• Enhancing group session management in Scheduler, you’ll soon swiftly view, edit, and drop all assigned group sessions using the new Assigned Sessions button. 

13.4.0.1 - March 29 - 2024

Fixed

• Chart Summary: Fixed a 500 error in the Chart Summary tab for patients with pending doctor's orders.
• Orders: Fixed an issue where some taper orders could not be submitted when added from Quick Orders.

13.4.0.0 - March 29 2024

This release is being deployed to clients in stages and may not be available in your instance at this time.

New

• Billing: Level of Care settings have been updated so that code dropdowns do not pull inactive codes. Click here for more information on setting up levels of care for integrated billing.
• Billing: Updated the billing report buttons across all tabs for consistency and appropriate functionality. For information on billing reports click here.
• Billing: Updated the Quantity Billing Round Units dropdown options to indicate that the system’s default behavior for rounding units is no rounding. Click here for more information about MAT dosing payor rules. 
• Billing: Users can now add the next review date on Service Reviews. Click here for information on service reviews.
• Billing: Spreadsheet exports of Billable, Billed, and Do Not Bill reports now include Place of Service and correctly order columns. For information on billing reports, click here.
• Billing: Updated the date of service formatting on Billed and Do Not Bill reports to be consistent with the billable Item's date of service. For information on billing reports, click here.
• Billing: The Payors tab in Settings has been updated to the new styling for consistency. Click here for more information on the Payors tab.
• Billing: Improved performance on the billing report for clients that use a large number of payor rules. 
• eRx Rcopia: Added the ability to assign non-provider Prescription Portal roles in bulk from Manage Users > Assign Roles. Click here for information on eRx Rcopia roles and here for instructions on adding user roles in bulk.
• KPI: Kipu API now includes the patient's signature when they complete a form that will be sent to the EMR through the API.
• MAT: The Doses To Dispense section will now display both the selected and available number of doses. Click here for more information on the Doses To Dispense section.

• MAT Pre-Pour: Removed the “Remaining doses to be dispensed from Unit Inventory doses.” warning when dispensing doses from Unit Inventory. Users will now see the number of units to be dispensed on the Dose Units button on the dispense medication page. Click here for more information on the Pre-pour workflow.

• MAT Queues: When attempting to exit the Dosing Queue with undispensed doses, an alert will now display, warning the user that there are still undispensed doses. The user must confirm that they wish to exit or cancel to return to the Dosing Queue. Click here for more information on dispensing ordered doses.

• Reports: We have added Yesterday to the Date Range list for all reports templates with a Date Range drop-down. For information on reports templates, click here.

• Reports: Standard LOC and LOC Type are now available in reports and are based on the patient’s current clinical level of care or current UR level of care. For more information on creating Patient Evaluation reports click here.

  • Note: These data points may not show any values in the report if Level of Care was renamed in the Settings and the patient has an older version in their facesheet.

• Reports: Added Vitals comments to the Single Evaluation and Vital Signs History reports. Additionally, users will see the new Comments column for vitals reports when exported to CSV and XLSX files. For instructions on creating Single Evaluation reports click here, for Vital Signs reports (clinical reports history) click here.

Fixed

• Attendance Tracker: We fixed an issue with the Mark Selected functionality, where attendance was being logged for all patients instead of just the selected ones.
• Attendance Tracker: We have fixed an issue with UR Level of Care and Program filters that included programs/levels of care with substring names in the search results (e.g., filtering by the OP program also filtered patients in the IOP program).
• Billing: Fixed an issue where a specific payor rule couldn’t be copied.
• Billing: Fixed an issue that caused inactive/terminated services to be selected when adding a new Service Review.
• Chart✓: We fixed an issue where statuses on forms with guardian or guarantor signatures didn’t update in Chart✓.
• Chart Tracker: Fixed an issue causing the Insurance Priority to not transfer from previous charts when using Readmit or Transfer.
• Portal: Fixed an issue where patients were unnecessarily redirected to the login screen when opening shared documents in the Portal.
• Reports: We fixed an issue with the Rounds Observations report, which showed incorrect observation details, pulling them from the previous day instead of the correct date.

Updated Terms and Conditions - March 29, 2024

• Users: We have updated our Terms and Conditions. Super Admin users will be asked to accept an updated version on their next login.
• Users: We have updated our Terms of Use. Users will be asked to accept an updated version on their next login.

13.3.0.6 - March 27, 2024

Fixed

• Billing: Fixed an issue that sometimes caused duplicate auths to appear in the EMR for customers using the Avea integration.

13.3.0.4 - March 22, 2024

Fixed

• Billing: Fixed an issue that caused the date of service not to update when items were removed from a Do Not Bill report while in Do Not Bill status.
• Billing: Fixed an issue where spreadsheet exports included all items instead of only filtered items.
• Billing: Fixed an issue that prevented imported konnectors from working.
• Billing: Fixed an issue where the Last Modified field didn’t update when changing locations on konnectors.
• Portal: We have resolved an issue that caused a 500 error for Portal Admins in the Settings > Portal section. Due to this error, admins were unable to view or modify their existing packages. The error was triggered after the template of the evaluation or consent form included in the portal package was deleted.

13.3.0.3 - March 20, 2024

Fixed

• Billing: Fixed an issue that sometimes caused the Replace Codes payor rule to not trigger if the add modifier portion was empty.
• Quick Orders: Fixed an issue where the names for the frequencies Once and At a Specific Time did not display when an order was added from Quick Orders.

13.3.0.1 - March 15, 2024

Fixed

• Billing: Fixed a rare issue that caused a batch to get stuck in the Pending status.
• Portal: Fixed an issue where the selections made by a Portal user for point_item fields in an evaluation were not visible to an EMR user.

13.2.0.8-9 and 13.2.1.2-3 - March 13, 2024

Fixed 

13.2.0.8 and 13.2.1.2

• Billing: Fixed a rare issue that caused a batch to get stuck in the Pending status.
• Portal: Fixed an issue where the selections made by a Portal user for point_item fields in an evaluation were not visible to an EMR user.

13.2.0.9 and 13.2.1.3

• Evaluations: Fixed an issue where conditional questions did not function correctly in evaluation forms.

Scheduler Release 1.7.1 - March 13, 2024

New

• Individually added group sessions will now be called Group Sessions (Adhoc) on Scheduler: When a user adds a new group session occurrence they will see the new Group Sessions (Adhoc) naming convention. This change is intended to clarify when group sessions are added outside a group session schedule. For instructions on creating Group Sessions (Adhoc) click here.
• Create custom appointment communications for individually assigned group sessions: There is now an option to create appointment communications specific to an assigned Group Session (Adhoc) occurrence. This option will be useful for clients who don’t assign group session schedules or who want more detailed communications for a specific group session occurrence. For more information on communication creation, click here.
• Communication macro details have new hover-over tool tips: We have added descriptions of the information generated with the Appointment Date, Appointment Time, and Appointment Schedule macros. These descriptions are intended to help the user determine which macros best fit your customized appointment communications. For more information on communication creation, click here.

Fixed

• Scheduler Appointment Start and End Times: Fixed an issue where times entered between 12:00 am and 12:59 am were reverting to pm.

13.3.0.0 - March 11, 2024

New

• API: A new endpoint is available, for Kipu API users, that allows for updates to a patient’s insurance record.
• API: A new endpoint is available, for Kipu API users, that allows for updates to a patient’s Kipu external ID mappings.
• Billing: Added a new beta feature on ancillary evaluations to turn on a service-specific diagnosis code selector. Users will be able to specify which patient-level diagnosis codes apply to the specific service being performed on a form so that the biller no longer needs to manipulate them. Check out this article for more information, and contact IBSupport if you would like to join the beta.  
• Billing: Added a new status search parameter to the batch report so that customers can easily identify incomplete transmissions. For more information, click here.
• Billing: Enhanced the Batch Report so that, when users click the View button, the batch report opens in a new tab instead of re-directing the current page which resets the search results. Click here to check out our article on billing reports.
• Billing: Standardized the terminology, ordering, and display of data when exporting the billable report/patient, the billed report/patient, the do not bill report/patient, and the batch report.
• Billing: Added Claim ID and Status when exporting the billed report/patient and batch report.
• Billing: Added the ability to sort by Status on the billed report/patient, the do not bill report/patient, and the batch report. Click here to check out our article on billing reports.
• Billing: Standardized where the red x appears that allows users to delete billed errored items. We have also added this functionality on the Billed tab and on billed reports.
• Billing: When performing a batch report with results from numerous batches, users can now view a specific row to see which batch it belongs to. Check out the Batches section of this article.
• eRx Rcopia: We added a setting that allows super admins to put all prescriptions on hold. When a prescription is put on hold, it must be individually re-started. This setting is available under Settings > ePrescribe and can be enabled/disabled by location. Click here for Settings instructions and here to learn how to activate prescriptions.
• Integrated Assessments: Added a Comments field to Vital Signs. For more information, click here.
• MAT Callbacks: Fixed an issue where pending callback dates were not removed after the discharge date.

• Settings: We have made Standard LOC required for all levels of care. Additionally, we added a validation between the Standard LOC and LOC Type (see table below). Any time the Super Admin updates the Levels of Care settings, the system will prompt them to select Standard Level of Care, if it is missing or unspecified, and ensure that it has a valid Level of Care type. Click here for instructions on setting up LOCs.

  Standard Level of Care	LOC Type
  Outpatient	Outpatient (OP)
  Outpatient detoxification	Outpatient (OP)
  Outpatient methadone/buprenorphine or naltrexone treatment (OTP)	Outpatient (OP)
  Outpatient buprenorphine or naltrexone treatment (OTP)	Outpatient (OP)
  Intensive outpatient treatment	Attendance Based (PHP/IOP)
  Partial hospitalization/day treatment	Attendance Based (PHP/IOP)
  Short-term residential	Inpatient (Detox/Res)
  Long-term residential	Inpatient (Detox/Res)
  Residential detoxification	Inpatient (Detox/Res)
  Hospital inpatient/24-hour hospital inpatient	Inpatient (Detox/Res)
  Hospital inpatient detoxification	Inpatient (Detox/Res)

Fixed

• Billing: Fixed an issue that caused the Do Not Bill Reason column to appear in the billable report export.

• Billing: Fixed an issue where Insurance updates did not retroactively apply to ancillary outpatient items.

• Billing: Fixed an issue experienced by some Avea customers where the insurance card synced to display the back image twice.

• MAT Callbacks: Fixed an issue where pending callback dates were not removed after the discharge date.